Semi-automated Data Set Submission Work Flow for Archival with the ORNL DAAC

The ORNL DAAC archives and publishes, free of charge, data and information relevant to biogeochemical, ecological, and environmental processes. The ORNL DAAC primarily archives data produced by NASA's Terrestrial Ecology Program; however, any data that are pertinent to the biogeochemical and ecological community are of interest. The data set submission process to the ORNL DAAC has been recently updated and semi-automated to provide a consistent data provider experience and to create a uniform data product. The data archived at the ORNL DAAC must be well formatted, self-descriptive, and documented, as well as referenced in a peer-reviewed publication. If the ORNL DAAC is the appropriate archive for a data set, the data provider will be sent an email with several URL links to guide them through the submission process. The data provider will be asked to fill out a short online form to help the ORNL DAAC staff better understand the data set. These questions cover information about the data set, a description of the data set, temporal and spatial characteristics of the data set, and how the data were prepared and delivered. The questionnaire is generic and has been designed to gather input on the various diverse data sets the ORNL DAAC archives. A data upload module and metadata editor further guide the data provider through the submission process. For submission purposes, a complete data set includes data files, document(s) describing data, supplemental files, metadata record(s), and an online form. There are five major functions the ORNL DAAC performs during the process of archiving data: 1) Ingestion is the ORNL DAAC side of submission; data are checked, metadata records are compiled, and files are converted to archival formats. 2) Metadata records and data set documentation made searchable and the data set is given a permanent URL. 3) The data set is published, assigned a DOI, and advertised. 4) The data set is provided long-term post-project support. 5) Stewardship of data ensures the data are stored on state of the art computer systems with reliable backups.